FAQ - Hardship request

Here we answer all your questions about hardship applications. Below you will find information about hardship cases in winter semester 2021/22:

What happens if I have an exam and am in quarantine?

If you are in quarantine and therefore cannot take part in an attendance examination, this is considered an excused withdrawal, just as in the case of sick leave. In the case of quarantine, please report to the responsible examiner as well as to the responsible person in the Examination Office at the Academic Department. The official document (from the health office) requesting quarantine is valid as proof.

How can I avoid special hardships if I had to withdraw from the exam due to quarantine or illness?

First of all, you can ask your examiner whether it is possible to make up the exam at short notice outside the examination period. This is permitted with the consent of the examiner and the examination board according to § 8 para. 1 SPO. If you have withdrawn through no fault of your own, the following cases usually constitute a case of hardship, which can then be resolved accordingly:

  1. Graduation should still take place in WiSe 2021/22
    Case study: I am in my final semester and have already registered my BT/MT. A graduation must still take place in this semester, since I already have an employment contract or would like to start with a Master's program (etc.).
    In this case, an exam should be made up as soon as possible.
  2. The practical semester starts next semester
    Students who will complete the practical study semester in the coming SoSe 2022 can continue to do so as planned. The practical study semester can be started in the coming semester, even if the prerequisites are not met.
  3. I am going to study abroad next semester (Outgoings/Incomings)
    If students (outgoings) cannot start their studies abroad due to missing examination results, this constitutes a reason for hardship and the studies abroad can also be started before they are completed.

    For incoming students, the exam should be made up as soon as possible.
  4. Examination requirements
    In the case of examinations in which certain examinations must be completed before they can be taken, this rule does not apply in the case of withdrawal from the required prior performance through no fault of the student. Example: Math 1 must be completed before Math 2. The examinee registers for both exams in the summer semester and can also take both exams. An application on the part of the student does not have to be made here.

As a rule, the best way to find a solution is through § 8 paragraph 1 SPO, so that an examination date can be found.

Hardship provisions of past semesters

Hardship regulations as a result of the cancellation of the attendance examinations in the examination period WS 2020/21  

Cases of hardship exist if the postponement of the examination leads to unreasonable disadvantages on the part of the examinee. Hardship cases can be remedied by changing the form of the examination. 

  1. The degree is not possible in WiSe 20/21
    Hardship requirements: Only if examination achievements are still missing for graduation, for which the student has actually registered in the current winter semester 20/21, i.e. the will to graduate is clearly and demonstrably evident. The BT or MT has already been registered or this will be done by February 28 at the latest. 
  2. Practical semester 
    Students who will complete the practical semester in the coming semester 2021 can continue to do so as planned. Here, a generous suspension of the previously required prerequisites according to the SPO for the practical semester is made possible. The practical study semester can be started in the coming semester even if the prerequisites are not met. An application on the part of the student is not required. 
    If students are scheduled to be abroad in May for the internship, they cannot be expected to take an attendance examination in Heilbronn in May. Therefore, hardship cases are also to be assumed for these students and the examination form can be changed. 
  3. Semester abroad Outgoings/Incomings 
    If students (outgoings) are unable to start their studies abroad due to missing examinations, this constitutes a reason for hardship. Insofar as students who are studying with us as incoming students and they are missing performance certificates due to the cancellation of the attendance examinations, this constitutes a reason for hardship. If students are scheduled to study or do an internship abroad in May, they cannot be expected to take an attendance exam in May. Therefore, hardship cases are to be assumed for these students as well and the examination form can be changed. The international representatives approach the incoming and outgoing students and support them in the application process. 
  4. Examination requirements 
    In the case of examinations for which certain examinations must be completed before they can be taken, this rule has been lifted for the 2021 semester. Such cases of hardship occur when, for example, Math 1 must be taken before Math 2. As a result of the postponement of the attendance examinations and the registration period before the new examination period, this is not feasible for the students. Students can therefore register for the corresponding exams. A request on the part of the student does not have to be made here. 
    Students who would like to register for examinations of the main study program in SoSe 2021 can also do so if corresponding limitations of the SPO ("no more than x open examination achievements of the basic study program") are opposed. 

Application process for changes in the form of examination for hardship cases: 

  1. Request by students: Students submit a request for hardship, including the corresponding verification documents, to the responsible examination board. The grade transcript, examination registrations WiSe20/21 serve as proof documents for an application regulated under point 1. The application must also contain the information whether the examiners approve of the change of the examination form of the corresponding examinations. 
  2. Request by examiner: The request for change must be made by the examiner. In the case of a module examination, the change of the examination form is only possible with the agreement of all examiners. 

    Accordingly, students can submit a hardship application to the responsible examination board after consultation with the responsible examiner until January 25, 2021. The application must be submitted in writing by e-mail and the reasons for the hardship must be substantiated by attaching the supporting documents. 
    If the student's request is granted and there is a corresponding request for a change in the form of examination by the examiner(s), other forms of examination will be determined for the students individually. The time and framework conditions are organized by the examiners. Changed forms of examination can be a written paper or an oral examination via WebEx. 

    If the grade submission deadline of February 22 cannot be met, grades must be received no later than one week after the exam date for hardship exams. 

Examination period from May 03 to 21 (subject to Senate resolution). 

Examinations will take place in the examination period from 03-21 May 2021 according to the forms regulated in the respective SPO. All exam registrations for WiSe 20/21 will be transferred automatically. A possible deregistration from an exam has to be done personally, as before. 

In view of the restrictions that will certainly continue to exist in May, we ask the examiners to think about changing the form of examination in May and to apply for this if necessary. As soon as this has been approved, you can take individual examinations before May 3 if the examinee agrees. However, the examination form can only be selected uniformly for the course. It is therefore not possible to set an alternative examination form for some of the students and a written examination in May for the others. 

No, the hardship provision is an offer made by the university. No one is required to submit a hardship application.

Hardship requests are submitted informally by mail to the individual review committee. 

Cases of hardship exist if the postponement of the examination leads to unreasonable disadvantages on the part of the examinee. Remedies for cases of hardship can be made by changing the form of the examination. Further conditions can be found under the first item in this tab.

Cases of hardship exist if the postponement of the examination leads to unreasonable disadvantages on the part of the examinee. Hardship cases can be remedied by changing the form of the examination. If students are scheduled to be abroad for their internship in May, for example, they cannot reasonably be expected to take a presence examination in Heilbronn in May. Therefore, hardship cases are also to be assumed for these students and the examination form can be changed. If interns are in Germany, a hardship application must also be submitted, which will be processed individually by the examination board. 

Yes, you can apply for hardship only for a part of the exams. When submitting the application, it must be noted which exams the application relates to.

No. Hardship cases exist if the postponement of the examination leads to unreasonable disadvantages on the part of the examinee. Since the examinations take place online, this is not a case of hardship.