Duty to inform according to Art. 13 DSGVO

Principles of data processing in the Student body Heilbronn University

Who is in favour of Responsible for data processing?

Responsible person in the sense of the Data protection law is the 

Student body Heilbronn University
Max-Planck-Str. 39
74081 Heilbronn

You will find further information on of our public corporation, information on the authorized representatives and also further contact possibilities in the Imprint of our website: https://vs.hs-heilbronn.de/impressum/.

Which data from you are processed by us? And for what purposes?

When we receive data from you then we will only process them for the purposes of processing for we have received or raised them. 

A data processing to other purposes can only be considered if the necessary legal requirements in accordance with Art. 6 Para. 4 DSGVO exist. Possible Information obligations under Art. 13 para. 3 DSGVO and Art. 14 para. 4 DSGVO are in which case we will of course observe the following.

On which legal basis for this?

Legal basis for the processing of personal data is in principle - as far as it is not yet there is specific legislation - Art. 6 DSGVO. Here the following options in particular may be considered:

  • Consent (Art. 6 para. 1 lit. a) DPA)
  • Daten­ver­arbei­tung zur Erfül­lung von Ver­trä­gen (Art. 6 Abs. 1 lit. b) DSGVO
  • Daten­ver­arbei­tung auf Basis ein­er Interessen­ab­wä­gung (Art. 6 Abs. 1 lit. f) DSGVO)
  • Daten­ver­arbei­tung zur Erfül­lung ein­er recht­lichen Ver­p­f­lich­tung (Art. 6 Abs. 1 lit. c) DSGVO)

When personal data is collected on Basis of a Consent are processed by you, you have the right to withdraw this consent at any time with effect for the future. revoked.

If we are using data based on a Balancing of interests you as a data subject have the right, in accordance with the Requirements of Art. 21 DSGVO for the processing of personal data on contradict.

How long is the data stored? 

We process the data as long as this is necessary for the respective purpose.

Insofar as statutory storage obligations exist - e.g. in commercial law or tax law - the relevant personal data are stored for the duration of the obligation to retain them. After expiry of the obligation to retain data, a check is made to see whether a further necessity for the processing exists. If there is a requirement the data will be deleted.

Basically, towards the end we take of a calendar year, a review of data with regard to the need for further processing. Due to the amount of data, this Examination with regard to specific types of data or purposes of processing.

Of course you can always (see below) request information about the personal data stored by us and, in the event of a lack of necessity, deletion of the data or demand restriction of the processing.

To which Recipients will the data be passed on?

A transfer of your personal data Data to third parties will only be passed on to third parties if this is necessary for of the contract with you is required, the transfer on the basis of a balancing of interests within the meaning of Art. 6 para. 1 lit. f) DSGVO is permissible, we are legally obliged to the passing on or you are in this respect a have given their consent.

Where will the processes data?

Your personal data will be used by is processed exclusively in data centres in the European Union.

Your rights as "Affected"

You have the right to information about the personal data processed by us concerning your person. 

In the case of a request for information that is not in writing, we ask for your understanding that we will then, if necessary demand proof from you, which proves that you are the person for whom You're impersonating her. 

You also have a right of rectification or deletion, or on restriction of the processing, as far as this is possible for you is legally entitled to.

You also have the right of objection against processing within the framework of the legal requirements. A right to Data transferability also exists within the framework of the data protection law specifications.

In particular, you have a Right of objection under Art. 21 Paragraphs 1 and 2 DSGVO against the processing of your data in connection with a direct marketing campaign, if this is based on a balancing of interests.

Our Data protection officer

We have a data protection officer at the Heilbronn College. You can reach it under the following Contact details:

Heilbronn University
- Data protection officer Prof. Dr. Ralf Bochert - 
Max-Planck-Str. 39
74081 Heilbronn
Mail: dsbhs-heilbronn.de

Right of appeal

You have the right to Processing of personal data by us at a supervisory authority for to complain about data protection.

The competent supervisory authority is:
The State Commissioner for Data Protection and Freedom of Information Baden-Württemberg
King's road 10a
70173 Stuttgart

Phone: 0711- 61 55 410
Mail: mailroomlfdi.bwl-en-mail.com

Status: 11.01.2019